photo Out to Innovate career expo

Sponsor Logistics

This page is intended to answer your questions about registration, hotel room block, career expo schedule, recruiters’ corner, and shipping/receiving logistics for expo collateral. It will be updated when we learn the details from our conference host site. Expect to see some additional useful information beginning the month of January 2019.

Each sponsor/exhibitor representative must register. Registration covers admission to all workshops, networking events, career expo, Saturday night gala awards dinner, and Saturday/Sunday continental breakfast / box lunch. Each sponsor/exhibitor is given a “sponsor code” that can be used n times, where n = the number of complimentary registrations associated with the sponsor/exhibitor commitment level. Representatives exceeding n are welcome, but should register at the professional rate.

The link for registration will be live by July 31, 2018. If you have a “sponsor code”, select “professional” as your registrant category, select “off line” as your payment mode, and enter your code into the sponsor code field. This will give you a 100% discount for your complimentary registration. Finish filling out the form, and submit it to complete the registration.

Hotel Room Block
We have a discounted room block at the Radisson Hotel Los Angeles Midtown at USC. A link will be here for reserving your hotel accommodations. Conference registration does not include hotel accommodations.

Conference Schedule
We encourage our career fair exhibitors to participate in the conference workshops when not staffing exhibit tables. To encourage you to enjoy the conference, your representatives are NOT REQUIRED to staff their tables at all times. Their registration gives them access to all workshops, plenaries, and meals. The draft schedule will appear here as it develops.

Friday, March 15, 2019:
Registration Badge Pickup 5-8pm

Saturday, March 16, 2019
Registration Badge pickup 8:00am to 5:00pm
Continental Breakfast / Welcome and Motivational Speaker 8:00 to 10:100 am
Breakout Session 1
Lunch with plenary speaker: 12:30 to 1:30pm
Breakout Session 2
Breakout Session 3
Exhibitor Session and Poster Contest 4-5:45 pm
cocktail Reception 6:15-7pm
Dinner, Awards, and Entertainment 7:00 – 9:00 pm

Sunday March 17, 2019
Breakfast 8:00 to 9:00 am
Plenary Speaker’s Panel 9:15-10:15 am
Breakout Session 4 10:30-11:30 am
Career Fair and Exhibits 10:30am – 1:30 pm
Lunch with plenary speaker: 12:00 to 1:30 pm
Close 2 pm

Set up / Tear Down
Set up Saturday Morning 8am – 3pm
Tear down Sunday 1:30 pm

Your expo area:
Platinum level sponsors/exhibitors will get two adjacent 6′ long tables with 4 chairs. All other sponsors/exhibitors get a single table (6′ long) and 2 chairs.
Placement in the expo area will depend on sponsor/exhibitor commitment level, with the highest commitment levels receiving premium placement.
Plan on bringing your table throws, pull up banners, portable conference supplies. The expo area is at a university center ballroom, and we do not anticipate access to the following convention expo options: electricity outlets, internet or phone jacks, sign hanging services, booth carpeting, union trade services, union porter services.

Recruiters’ Corner
The Recruiters’ Corner is a quiet area where your representative can talk to a prospective employee. It is not a fully private space.

Conference Attire
Most of the conference: Business casual; you are welcome to (but not required to) sport your organizational uniforms / logo shirts, etc.
Gala Awards Banquet: Business Casual, Dressy Casual, Business Formal, Festive Attire

Package Receiving/Shipping Logistics
Exhibitor is responsible for inbound and outbound shipping, and venue shipping and receiving charges. Instructions for shipping and package handling fees will be in this section. If you are sending items for the Out to Innovate Swag Bag, please be sure to mark your shipment “OTI SWAG BAG” so we will know to open the package. Otherwise, we will leave the package for you to claim and open.

How many registrants we are expecting: 300